IAA Operator Registration

Sep 24 / Mark Prendergast
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New Regulatory Requirement.

Under new EU drone regulation (Regulation (EU) 2019/947) all UAS Operators must register with an aviation authority. Pilot training competency must also be tracked and accounted for. To meet this compliance requirement, the Irish Aviation Authority (IAA) has launched a new online portal, MYSRS (My Safety Regulatory System). All Pilots wishing to fly drones will need to open an account with the MYSRS platform. Within your account , if you additionally intend to be a UAS Operator, you can also register as one. You can find the new online portal at www.mysrs.iaa.ie.

Who or What is required to be registered?

Article 14 of the EU regulation requires that all Operators of UAS/drones must be registered with an EU member state. This Operator registration requirement replaces the old Irish system where every drone had to be individually registered. Under the EU Operator system, an Operator shall affix their Operator ID to each and every drone they use. 
Note: If an operator is using a toy drone ( complying with EC Directive 2009/48/EC) with a max take-off weight below 250g, no registration is required. 


Who or What is an Operator?

An Operator is the natural person or legal entity (person or business) that owns or rents a drone for the purpose of completing recreational or commercial/aerial work activities. 

An Operator can also be a Pilot, and often this will be the case. However, an Operator does not need to be a Pilot, and conversely a Pilot does not have to be an Operator. A pilot can simply fly for a registered Operator.  We need to understand that Operators and Pilots are separate entities in the eyes of the regulation. The concept is not new though. This is the same principle as the old SOP & PCC structure under Irish regulation SI563. The SOP was an Operator permission. The PCC was proof of Pilot competency. 

An individual registering as an Operator should do so in their EU country of residence. A business or organisation intending to be an Operator should register in the EU country where they have their  principal place of business. Operators must not register more than once. Operator databases shall be shareable among EU member states through their respective aviation authorities. When an Operator registers,  they will be issued a unique and identifiable Operator ID. This ID is structured by regulation to identify information such as country of issue. 

Non EU operators should register in the EU country they will principally conduct their business or do their flying. Non EU country operators must ensure they follow EU drone regulation. 


"An individual registering as an Operator should do so in their EU country of residence. A business Operator should register in the EU country where they principally operate"

Do Pilots Need to Register?

A pilot, Remote Pilot (RP) by official definition, is the person responsible for flying the drone. The drone can be flown manually or may be monitored as it operates under auto-pilot. At all times the pilot must be ready to intervene. 

Pilots only need to register as an Operator if, as stated above, they are also the natural or legal person that owns or rents a drone with the intention of flying for recreational or commercial/aerial work purposes.  

However, pilots will need to record their training on the IAA's MYSRS system. This is required so the IAA have a record of your competence and can issue your pilot certificate. All pilots, whether recreational or commercial, will need to complete some form of training and will be issued a certificate. Therefore, Pilots also need to open an account with MYSRS, even if they never intend to register as an Operator.  This Pilot certificate for all pilots is a major departure from the current Irish regulatory system.  


"All pilots, whether recreational or commercial, will need to complete some form of training and will be issued a certificate"

How do I set up an Account with MYSRS.

The following is a guide to initially setup an account with MYSRS and then within that account register as an Operator.

Step 1. Navigate to https://mysrs.iaa.ie.

Step 2. Click ‘Sign Up Now’.

Step 3. Insert your personal email address and password.

Note, this account is personal to you and so does not need to be a work email. You must scroll to the end of the privacy section before you will be able to tick the box. Further note, to have an account you must be 16 years of age.

Step 4. You will be sent a confirmation email. Click "Confirm Account" to be brought to the main MYSRS login page.

Your MYSRS Account

It is within this page, your account page, that you will ultimately register as an operator and/or record your pilot flying training competency. 

Step 5. Click 'Verify My Identity'


As this is an official state record, you are required to verify your identity. 


Step 6. Fill in your details. 

Very Important:
  • Your Name must be exactly the same as stated on your ID including middle name.

  • Your place of birth must be a county, not a town or hospital.
  • If your ID includes an address, your personal details must reflect this address. You can update your current address details later if they are different than on your id. Passports have no address details and are thus an easier document to use. 


Step 7. Download the signature form and sign the document by either using a PDF writer like Adobe and using the signature function, or printing off the document, signing it and scanning it back to a PDF for upload.

Step 8. Upload your signed document and click 'Submit'.

Your identity will now be verified by the IAA. They require 24hrs to process this step. Initially though, this process may take a little longer as numbers of applications will be high and the IAA are also getting used to the new system themselves.
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Two Factor Authentication (2FA)!!

Once your account is verified by the IAA you need to login and setup Two Factor Authentication (2FA). 

Step 9. Download your preferred 'Authentication App' from the list provided. 

Step 10. Open your Authenticator App and using the QR reader function, capture the QR code presented on MYSRS. 

Note: You will be presented 5 password recovery keys – take a photo and save them somewhere safe – they will no longer be available once your 2FA is set-up.

Register as an Operator (Individual)

There are two different steps depending on whether you are registering as a 'natural person' (individual) or you are going to register a business or organisation and you are the 'legal person' with that responsibility. See next section for registering a business or organisation.  

Natural Person (Individual)

Step 11. Click 'Unmanned Aircraft System - Operator Registration'.

Step 12.
Input your insurance policy number. If you do not need insurance and therefore have no insurance, insert 'Unknown' here. 

Select 'Limited Open'* or 'Specific'* depending on the EU category of operation you intend to operate under. Contact www.safedrone.ie or +353870919600 for further details on your options here. 

Step 13. Click 'Proceed to Payment' and pay.

Before 30th November 2020
Registration costs €5 for two years.

After 30th November 2020
Registration costs €18 for one year.
Registration costs €30 for two years.

Operator Registration must be completed every two years.  

*
options here may differ and initially only allow Open Category A1/A3 or A2
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Register as an Operator (Business or Organisation)

Business or Organisation 

You are the 'legal person' with responsibility for the business or organisation. You are registering the business or organisation  under your personal account. For example 'Joe Bloggs' has an account on MYSRS and as the legal person responsible for 'Joe's Drone', he will register 'Joe's Drone' on MYSRS. 

Step 11a. On your accounts main page select the 'My Organisations' tab. To register a business or organisation you need to initially create the business/organisation on the MYSRS platform. Click 'Registered in Ireland' or 'Registered Outside of Ireland' as appropriate to commence this process. 




Step 12a.
Under Organisation Details input the Company Registration Office (CRO) number here to auto-fill your details or simply type in the business or organisation name. 

You can also add in a separate trading name if this is more appropriate. 

Step 12b. Input your saved signature or download and sign the document. Click 'Submit Application'.

Your business/organisation application will now need to be verified and approved by the IAA. This may take up to 24hrs. Once this step is completed your can finalise the Operator registration for your business or organisation. 


Step 12c. After the IAA has verified your business/organisation details you can finalise your Operator Registration for your business or organisation. Select the 'My Organisations' tab on your main login page. Then select 'Continue where you left off'

Input your insurance policy number. If you do not need insurance and therefore have no insurance, insert 'Unknown' here.

Select 'Limited Open'* or 'Specific'* depending on the EU category of operation you intend to operate under. Contact www.safedrone.ie or +353870919600 for further details on your options here. 


Step 13. Click 'Proceed to Payment' and pay. 

Before 30th November 2020
Registration costs €5 for two years. 

After 30th November 2020
Registration costs €18 for one year. 
Registration costs €30 for two years. 

Operator Registration must be completed every two years.  

*options here may  differ and initially only allow Open Category A1/A3 or A2
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Once Registered. What do you do next? 

Once an Operator is fully registered they will receive an Operator ID. This Operator ID identifies the Operator and is valid through-out the EU. Your Operator ID comprises a combination of 16 letters and digits. You should note an additional 3 letters at the end (19 characters total) eg IRLtweyg68htyu59 - das. While the 16 character string is required to be displayed on your drone(s), never disclose your 3 letter pin. Treat it like you would your credit card pin. 

The Operator ID should be affixed to each and every drone the Operator uses. The same number on each drone. No decal or label will be sent to you from the IAA.

Points to Note. 
  • You must write the Operator ID directly to the drone or create your own label. It must be clearly readable when the drone is on the ground.
  • The label may take the form of a QR code.
  • It is acceptable to write or label your Operator ID in the battery compartment of your drone if you cannot find a suitable location elsewhere. 


As always, any questions or queries, please contact hello@safedrone.ie or +353870919600.

Blue Skies & Safe Landings. 
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