IAA Operator Registration

Sep 24 / Mark Prendergast
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New Regulatory Requirement.

Under new EU drone regulation (Regulation (EU) 2019/947) all UAS Operators must register with an aviation authority. Pilot training competency must also be tracked and accounted for. To meet this compliance requirement, the Irish Aviation Authority (IAA) has launched a new online portal, MYSRS (My Safety Regulatory System). All Pilots wishing to fly drones will need to open an account with the MYSRS platform. Within your account , if you additionally intend to be a UAS Operator, you can also register as one. You can find the new online portal at https://iaa.mysrs.ie

Who or What is required to be registered?

Article 14 of the Regulation (EU) 2019/947 requires all operators of UAS/drones to be registered with an EU member state. Once registered, an UAS Operator shall affix their Operator ID (registration number) to each and every drone they use i.e. the same registration number is applied to all the UAS Operators drones.  
Note: If an operator is using a drone designed to be a toy (complying with EC Directive 2009/48/EC) with a max take-off weight below 250g, no registration is required. 


Who or What is a UAS Operator?

A UAS Operator is a 'natural person' (e.g. recreational pilot, sole trader) or a 'legal person' (e.g. registered business, limited company, Government organisation) that owns or rents a drone for the purpose of conducting recreational or commercial/aerial work activities. 

By regulation, the UAS Operator and Remote Pilot are separate entities with different responsibilities. The UAS Operator provides a service and is responsible for ensuring the service is safe, and is properly and legally managed with all the required approvals. A Remote Pilot is simply the individual who flies the service for the UAS Operator in accordance with UAS regulations and the procedures the UAS Operator has established.   

Confusingly, and difficult for new entrants to the UAS industry to appreciate, a 'natural person' registering as an UAS Operator may also be a Remote Pilot. This will often be the case for recreational pilots and sole traders who own their own drones and fly for themselves. Many other Remote Pilots will work for an UAS Operator and this is the case for those Remote Pilots who work for example a limited company or government organisation. 

"A 'natural person' registering as an UAS Operator should do so in their EU country of residence" 
 
"A 'legal person' intending to be an UAS Operator should register in the EU country where they have their principal place of business. "

Where do you Register?

In Ireland, UAS Operators can register with the IAA through the online web platform MYSRS (https://iaa.mysrs.ie). See the step-by-step guide below.

A 'natural person' (recreational pilot, sole trader) registering as an UAS Operator should do so in their EU country of residence.
 
A 'legal person' (limited company, legal organisation, Government organisation) registering as an UAS Operator should register in the EU country where they have their principal place of business.

UAS Operators must not register more than once. UAS Operator databases are shareable among EU member states through their respective aviation authorities.

When an UAS Operator registers, they will be issued a unique and identifiable Operator ID (registration number). This ID is structured by regulation to identify information such as country of issue.

Non EU operators should register in the EU country they will principally conduct their business. Non EU country operators must ensure they follow EU drone regulation.

When to Register

A UAS Operator must register,

Open Category
  • If their unmanned aircraft has a Max Take-Off Mass (MTOM) 250g or greater. 
  • If the unmanned aircraft has a Max take-Off Mass (MTOM) less than 250g but,
     
        - Flies fast enough to have a Kinetic Energy in excess of 80J (roughly about                    90kph)
        - Is not a toy but has a camera onboard. 

A toy is designated by EU directive to be an article that is designed to be operated by children under the age of 14 years. If you are operating unmanned aircraft and you are reading this text, more than likely your unmanned aircraft is not a toy!!

Specific Category
  • All unmanned aircraft
.
     

Do Remote Pilots Need to Register?

A Remote Pilot is the person responsible for flying the drone. The drone can be flown manually or may be monitored as it operates under auto-pilot. At all times the Remote Pilot must be ready to intervene. 

Remote Pilots only need register as an UAS Operator if, as stated above, they are also the 'natural person' that owns or rents a drone with the intention of flying for recreational or commercial/aerial work purposes. If as a Remote Pilot you only fly for an UAS Operator, then you do not need to register. 

However, pilots will need to record their training on the IAA's MYSRS system. This is required so the IAA have a record of your competence and can issue your pilot certificate. All Remote Pilots, whether recreational or commercial, need to complete some form of training and will be issued a proof of training certificate. Therefore, Remote Pilots also need to open an account with MYSRS, even if they never intend to register as an UAS Operator.  This proof of training certificate for all pilots is a major departure from the current Irish regulatory system.  

"All Remote Pilots, whether recreational or commercial, need to complete some form of training and will be issued a proof of  training certificate"

How do I set up an Account with MYSRS.

The following is a guide to initially setup an account with MYSRS and then within that account register as an UAS Operator.

Step 1. Navigate to https://iaa.mysrs.ie.
Step 2. Click ‘Sign Up Now’.
Step 3. Insert your personal email address and password.

Note, this account is personal to you and so does not need to be a work email. You must scroll to the end of the privacy section before you will be able to tick the box. Also note, to have an account you must be 16 years of age.

Step 4. You will be sent a confirmation email. Click "Confirm Account" to be brought to the main MYSRS login page.

Your MYSRS Account

It is within this page, your account page, that you will ultimately register as an UAS Operator (if required). Your account also serves as a place where your pilot training records will be held.  

Step 5. Click 'Verify My Identity'


As this is an official state record, you are required to verify your identity. 


Step 6. Fill in your details. 
Very Important:
  • Your Name must be exactly the same as stated on your ID including middle name.
  • Your place of birth must be a county, not a town or hospital.
  • If your ID includes an address, your personal details must reflect this address. You can update your current address details later if they are different than on your ID. Passports have no address details and are thus an easier document to use. 


Step 7. Download the signature form and sign the document by either using a PDF writer like Adobe and using the signature function, or printing off the document, signing it and scanning it back to a PDF for upload.

Step 8. Upload your signed document and click 'Submit'.

Your identity will now be verified by the IAA. They require 24hrs to process this step. 
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Two Factor Authentication (2FA)!!

Once your account is verified by the IAA you need to login and setup Two Factor Authentication (2FA). 

Step 9. Download your preferred 'Authentication App' from the list provided. 

Step 10. Open your Authenticator App and using the QR reader function, capture the QR code presented on MYSRS. 

Note: You will be presented 5 password recovery keys – take a photo and save them somewhere safe – they will no longer be available once your 2FA is set-up.


Foundation Training!!

As part of the IAA's safety management plan and in compliance with EU regulations, the IAA require you to sit through a 15minute training video and answer 40 multiple choice questions before they give you full access to your account. This training covers the competency requirements for Open Category A1/A3.  

Step 11. Complete the online training. 

Register as an UAS Operator (Natural Person)

There are two different steps depending on whether you are registering as a 'natural person' (recreational pilot, sole trader) or you are going to register a 'legal person'  (limited company, Government agency etc). To register a 'legal person', you must ensure you have the legal right to do so. See next section for registering a 'legal person'.  

Natural Person

Step 12. Click 'Unmanned Aircraft System - Operator Registration'.

Step 13.
Input your insurance policy number. If you do not need insurance and therefore have no insurance, insert 'Unknown' here. 

Select 'Open A1/A3' or 'Open A2' or 'Specific' depending on the EU category of operation you intend to operate under. You may only be presented with 'Open A1/A3' or 'Open A2' options. In this case it is okay to select whichever suits you most. Contact www.safedrone.ie or +353870919600 for further details on your options here. 

Step 14. Click 'Proceed to Payment' and pay.

Before 31st March 2021
Registration costs €5 for two years.

After 31st March 2021
Registration costs €18 for one year.
Registration costs €30 for two years.

Operator Registration must be completed every two years.  

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Register as an UAS Operator (Legal Person)

Legal Person

Limited companies, legal organisations, Government agencies and other state bodies etc, should register as a 'legal person'. If you as an individual have the authority to register a 'legal person' then you do so within your own personal MYSRS account. 

Note: The MYSRS platform requires a 'legal person' to have a Company Registration Office (CRO) number. If you need to register a Government or state body with no CRO number, you need to send a message through the MYSRS platform directly to the IAA who will manually register for you. The message section is located on the left-hand side menu. 

Step 12a. On your accounts main page select the 'My Organisations' tab. To register a business or organisation you need to initially create the business/organisation on the MYSRS platform. Click 'Registered in Ireland' or 'Registered Outside of Ireland' as appropriate to commence this process. 




Step 13a.
Under Organisation Details input the Company Registration Office (CRO) number here to auto-fill your details or simply type in the business or organisation name. 

You can also add in a separate trading name if this is more appropriate. 

Step 13b. Input your saved signature or download and sign the document. Click 'Submit Application'.

Your business/organisation application will now need to be verified and approved by the IAA. This may take up to 24hrs. Once this step is completed you can finalise the UAS Operator registration for your business or organisation. 


Step 13c. After the IAA has verified your 'legal person' details (you receive a message or email), you can finalise your UAS Operator registration for the 'legal person'. Select the 'My Organisations' tab on your main login page. Then select 'Continue where you left off'

Input your insurance policy number. If you do not need insurance and therefore have no insurance, insert 'Unknown' here.

Select 'Open A1/A3' or 'Open A2' or 'Specific' depending on the EU category of operation you intend to operate under. You may only be presented with 'Open A1/A3' or 'Open A2' options. In this case it is okay to select whichever suits you most. Contact www.safedrone.ie or +353870919600 for further details on your options here. 


Step 14. Click 'Proceed to Payment' and pay. 

Before 31st March 2021
Registration costs €5 for two years.

After 31st March 2021
Registration costs €18 for one year.
Registration costs €30 for two years. 
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Once Registered. What do you do next? 

Once an UAS Operator is fully registered, they will receive an Operator ID (registration number). This Operator ID identifies the UAS Operator and is valid through-out the EU. Your Operator ID comprises a combination of 16 letters and digits. You should note an additional 3 letters at the end (19 characters total) e.g., IRLtweyg68htyu59 - das. While the 16-character string is required to be displayed on your drone(s), never disclose your 3-letter pin. Treat it like you would your credit card pin. 

The Operator ID (registration number) should be affixed to each drone the UAS Operator uses. The same number on each drone. No decal or label will be sent to you from the IAA.

Points to Note. 
• You must write the Operator ID directly to the drone or create your own label. It must be clearly readable when the drone is on the ground.
• The label may take the form of a QR code.
• It is acceptable to write or label your Operator ID in the battery compartment of your drone if you cannot find a suitable location elsewhere. 

As always, any questions or queries, please contact hello@safedrone.ie or +353870919600.

Blue Skies & Safe Landings. 
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